Designed for property owners, infrastructure providers and cell site owners, “Site Lease and Property Manager” is a web based application that leverages the power of the Site Share Suite to help companies in managing lease agreements across any type of property portfolio(Property Interest and Customer Lease Management).

The solution can manage assets from many perspectives: the owner/operator assets, the landloard assets for sub leases and the asset rights granted to your customers.

The “Site Lease and Property Manager” software solution provides:

• end-to-end automation,
• workflow configurable processes,
• data management,
• milestones management
• asset data allowing you to control your entire tower property and assets portfolio, to maximize its potential and to instantly have a view on the status of the entire portfolio.
  

End to end Lease Management

• The solution is a process tool for managing the complete lifecycle of a companies property portfolio 
• Site Lease Manager allows rapid navigation between site and asset information with workflow processes management for lease renewals, terminations and rent reviews.  
• Lease Management Workflow (Both for Property Interest and Customer Lease) – speeds up and monitoring the process of lease management and the maximizing of profits.
• Manage both your own sub leases with third party site owners as well as your customers.
  • For example you can use workflow to ensure your company is aware of  the key milestones as well as automating price expectations for the portfolio managers. This ensures your supply chain is optimized to minimise the costs and gain commercial benefits from maximising your income stream.

Manage Portfolio Agreements

• The solution facilitates your organisations ability to manage portfolio agreements, portfolio income rights; portfolio clauses, equipment rights matrix, management agreements and any other clauses for customers lease agreements.

Terminations Management

• Seamlessly manage churn, whilst keeping operational information on the assets up to date and as well as actual end dates.

Legal Aspects Management

• The latest legal processes involved in lease management is at heart of solution which will act as an aid to conducting the process correctly and managing the knowledge required. 

Rent Reviews

• Ensure proactive monitoring of rentals, speeding up and making reviews more efficient, maximizing actual profits and setting review expectations.

Business Process Flow Integration with Assets and Maintenance

• Make sure that you’re aware of the status of  build progress from a commercial perspective. The solution allows for an integrated approach for handling the full lifecycle of the site by seamlessly integrating with Tarantula.net’s “Telecom ERP Suite” – Site Share and Site Rollout Solutions.

Advance Lease Search 

• Advance lease search allows for quick comparisons of lease information based on key searches and creates a market intelligence view.

Maximise Return with Price Management

• Price management module using market intelligence, different RPI algorityms and required authorization for below target pricing by portfolio managers to ensure the company portfolio targets are met as well as the performance of your commercial team.
• Rent reviews allow for RPI information to be uploaded to the system and are used to calculate the correct increments.  Alternatively a site may be commercially popular and would benefit from the latest market intelligence to be price correctly. 

Save Time and Operating Cost

• The service will save time and money and will give you the ability to maximise your revenues based on RPI calculations and market intelligence, hence saving opex and get the best revenue performance.

SLA driven Milestones Integration 

• Drive the process internally and externally speeding up your cash flow. The solution includes the milestone management ensuring that your organisations business processes are well tracked with management of the site lease. Milestones monitors service levels and the correct triggering of notifications based on the state of a site lease.  This allows management of both internal and external suppliers which work within your organisation.

Work Queues 

• Ensure key parts of the business in different roles are aware of their input from portfolio managers, authorisers, finance and external third parties.

Two way communication via Comments and Emails

• Manage two way communications via comments and emails - an auditable and traceable communication.
   

Reports and Dashboard 

• The dashboard view will allow you to create a graphical snapshot of the information you need and allows you to see instantly the state and progress of your business.
• An advanced reporting engine will allow you to get all the needed information to your desktop.  This can be done by either scheduling, or generating adhoc reports or reuse saved reports. 

GIS Integration

• Integrate your sites and properties with Geographical MAP e.g. Google Maps , Yahoo Maps, MapInfo etc
  

The lease management solution is comprised of "Property Interest" and "Customer Lease Management". 

• Property Interest: Managing lease between the leasing firm (infrastructure provider) and landlords who sub lease.
• Customer Lease Management: Manage the lease between the site infrastructure provider and site customers. 

Lease Types

Manage following types of leases in Site Lease and Property Manager.

• Free Hold
• Income Rights
• Access Rights, 
• Lease Hold for Property Interest and 
• Customer Lease for Customer Lease Management

Modules

•  Lease
  • Lease Details
• Estate Management
  • Agreement commencement date and end date,  rent details (including payment rent, rent effective date, frequency of payment, arrears time period, interest, rent review period, next rent review date) , Pay Away Details, Indemnity value, Insurance value, Termination details etc. 
• Asset Management
  • Asset Management and Clauses Details e.g. Access Charges, Access Notice, Electricity, Maintenance and Rates Recharge
• Rent Review 
  • Rent Review Date, Target Value, Trigger Notice Date, Equipment rights ,RPI Lease Calculation, Comments , etc.,
• Lease Renewal 
  • Lease Renewal Details, Statutory Tenancy Notice Details, New Rent Details, Lease Renewal Milestones
• Rent Review Process and management
• Termination
  • Notice to Quit Details, Agreement Termination Details, Equipment Removal Details, Termination Documents Management